In order to emphasize the seemingly endless responsibilities, which rest with the County Auditors and their staff, we have prepared the following list of duties. The duties range from simple ministerial tasks such as keeping minutes of the various Board meetings for which we serve as secretary, to the highly technical duties of financial statement preparation and compliance with federal tax guidelines and programs. The office of County Auditor has evolved dramatically from a bookkeeper and part-time secretary to a financial manager whose responsibilities impact the financial well being of county government.
SECRETARIAL
- Secretary to County Commissioners & County Council
- Accept Bids for all County Supplies
- Annual Office Supply Bids
- Schedule, Prepare and Distribute Agendas
- Keeps all Official Records (i.e., Contracts, letters of credit, bonds, minutes, bids, and correspondence, of both Council and Commissioners)
- Orders Supplies for Auditor's Office
ADVERTISEMENTS
- Notice of all meetings: Council, Commissioners, Bids (Prepares and Distributes)
- County Tax Sales
- Tax Rates
- Notice to Taxpayers
- Vendor Claims
- Ordinances
- Resolutions
- Highway Claims
FINANCIAL
- Budget Preparation for Council
- Tax Sale Appeals
- Initial Determination of Tax Rates for County Unit
- Preparation of County Annual Financial Report
- Bond Bank Application and/or borrowing
- Additional Appropriations
- Transfer of Funds
- Administers All Funds and Grants
- Audit Claims
- Bond Payments
- Fixed Assets
- Insurance Ledger
- Payroll
- Employee Benefits
- Personnel Files
- Employee Service Records
- Transfer Fees
- Highway Checks
- Jury Checks
- Election Checks
- Vacation and Sick Days
- Welfare Checks
TAX
- Innkeepers Tax
- C.O.I.T. or C.A.G.I.T.
- F.I.T.
- Audits Treasurer's Books
- Property Tax
- Budget Transfers and Additionals
- Tax Calculations
- Tax Sale-Publication & Records of Sale, Deeds
- Tax Abatement
- Transmit Budget Orders and Tax Rates for all units of Government in County
PROPERTY RECORDS
- Certifications of Maps
- Map Billing
- Evaluation Certificate
- Exemptions - Homestead, Mortgage, Veteran, Age Disability
- Maintains Subdivisions, Street Names, Splits, or Combinations
- Certify Signatures for Petitions
- Certify Property Owners
PERSONNEL / PAYROLLS
- Employee Files
- Service Records
- Job Classification
- Wage Scale
- Payroll
- Prepares
- Advertises
- W-2s
- W-4s
- 1099s
- Taxes
- Payment of Taxes to IRS, FICA, Dept. of Revenue
- Employee Benefits
- Health Insurance
- Life Insurance
- Deferred Comp
- PERF
- Cobra
- Section 125 Cafeteria Plan
- Overtime
ABSTRACT / SETTLEMENT
- Distribution to Taxing Units
- Abstracts
- Settlement Spread Sheet to State
- Quiet using of All Receipts
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